Executive Summary

Many teams—especially distributed or hybrid groups of 10–150 people in product, engineering, sales and professional services—waste hours each week on manual task triage and calendar coordination, producing fragmented focus and missed deliverables. There are roughly 200 million knowledge workers who could plausibly spend an average of $200/year on productivity tools, implying a $40.0B addressable market for solutions that materially recover focused time. The product would be an AI-driven task and calendar planner that ingests task lists, deadlines, meeting invites, individual work preferences and real-time availability to auto-schedule executable work blocks, suggest priorities, and surface explainable rescheduling options with a human-in-the-loop for oversight. The timing is right: modern language models plus mature calendar APIs enable synthesis of tasks and schedules, and trends toward calendar-first optimization and hybrid work raise willingness to adopt automated coordination. This opportunity scores high (market score 90/100, revenue potential 86/100) but faces medium competition and nontrivial risks around integration and trust. To stand out you’ll need deep, secure integrations across calendars and task systems, per-user productivity models, transparent explanations for scheduling decisions, and enterprise features (SSO, compliance, admin controls); measurable early wins will be critical because data privacy, cross-platform reliability and change management are the main barriers to adoption.

Market Opportunity

Overbooked teams? AI-driven task & calendar planning that auto-schedules work targets a $40.0B = 200M knowledge workers x $200/year avg productivity SaaS spend total addressable market with medium saturation and a year-over-year growth rate of 12%+ (productivity & collaboration SaaS tailwinds).

Key trends driving demand: AI-assisted workflows -- models can now synthesize tasks, calendars and preferences into executable schedules, reducing manual planning time.; Hybrid/remote work normalization -- distributed teams need automated coordination and asynchronous work blocks, increasing demand for schedule-aware tooling.; Calendar-first optimization -- users prefer tools that optimize time rather than just list tasks; calendar APIs and integrations enable this shift.; Platform consolidation -- teams seek fewer tools that can both plan and execute, favoring integrated AI-driven planners..

Key competitors include Motion, Reclaim.ai, Asana, Todoist, Notion.

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Overbooked teams? AI-driven task & calendar planning that auto-schedules work

Executive Summary

Market Validation

Market Opportunity

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